2010 WOCN/WCET Joint Conference (June 12-16, 2010)
Phoenix, AZ
Saturday, June 12, 2010 - Wednesday, June 16, 2010

Poster Guidelines

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The WOCN/WCET Joint Conference Planning Committee invites you to submit an abstract describing a research study, case study, practice innovation, or international project in the areas of professional practice, wound, ostomy or continence. Abstracts may be submitted for oral or poster presentation.

Due to the number of abstracts received for the 2010 WOCN/WECET Joint Conference, the review process is taking longer than anticipated. You will be notified by January 8th of acceptance or rejection of your abstract submission

ABSTRACT SUBMISSION CLOSED

The deadlines to enter new abstracts and to edit existing abstracts have been reached.

The Review Process

The review process is completed by a committee composed of representatives from the 2010 WOCN/WCET Joint Conference Planning Committee and content/research experts. Abstracts are blind reviewed (meaning that the person who reads and rates an abstract does not know the names of the author(s)). The numerical rankings for the different criteria of an abstract are then averaged and used to decide to accept or reject the abstract.

All abstracts will be considered for oral presentation. New this year for this special joint conference is that selected oral abstracts will be presented in designated concurrent sessions in each of the four conference tracts (Wounds, Ostomy, Continence and Professional Practice). Additionally, a selection of "research study" abstract topics that contribute significantly to the evidence base of Wound, Ostomy, and Continence nursing practice will be presented during one general conference session, as oral presentations.

Abstract Topics

Topics for all abstract submissions may include, but are not restricted to:

Wound

• Evidence-Based Interventions
• Management of Complex Wounds
• Psychosocial and Quality of Life Aspects
• Dermatological Management/Issues
• Nutritional Issues in Wound Healing
• Product Selection and Innovations

Ostomy

• Evidence-Based Interventions
• Stomal/Peristomal Complications
• Continent Diversion Issues
• Psychosocial and Quality of Life Aspects
• Product Selection and Innovations
• Clinical Outcomes

Continence

• Evidence-Based Treatment and Management
• Assessment Techniques
• Complications of Incontinence: Dermatological Issues; Urinary Tract Infection; Renal Deterioration
• Management of Intractable Incontinence
• Issues in Bladder and Bowel Continence Management
• Psychosocial and Quality of Life Issues
• Continence Clinics

Professional Practice

• Clinical Practice Outcomes; Standards of Care; Clinical Pathways
• Role Justification Issues: Data Collection; Cost/Benefit Studies; CQI Programs Specific to the WOC Nurse Scope of Practice
• Computer Software Applications: Database Programs; Statistical Packages; Educational Resources
• Restructuring in Health Care Settings, Strategies for Survival
• Marketing Strategies to Staff, Administrators, Peers
• Implementing a Pressure Ulcer Prevention Program
• Satisfaction Measurement

International participants may wish to present information about a special Wound, Ostomy, or Continence (WOC) related project that they have completed. This information will be presented in the form of a poster or "story board". Topics may be for professional practice or clinical care projects.

International Project Topics

• Development of WOC Nursing as a specialty in the region or country
• Development of guidelines or standards of practice for nurses caring for WOC patients
• Programs established to serve the needs of WOC patients
• Teaching materials for patients in the region or country
• Management of a WOC related disease or condition unique or common to the country or region
• Creative use of materials for WOC care in region or country
• Adaptation of WOC care to meet cultural needs of the region or country

The author may submit abstracts of completed work. Previously presented research is acceptable for submission in revised format and must be disclosed. Duplicate abstracts published in previous WOCN or WCET Scientific and Clinical Abstracts will not be accepted. Abstract submission implies that the primary author has the consent of all authors and has obtained necessary institutional clearances. All authors must complete the online disclosure information. Please keep in mind that if the abstract is accepted it is published in a supplement to the Journal of Wound, Ostomy and Continence Nursing and in the journal of The World Council of Enterostomal Therapists .

Abstracts are accepted starting Monday, August 17, 2009 through Monday, November 2, 2009 (midnight PT/California Time). Additional abstracts will not be accepted after this date.

All abstracts should be submitted by clicking the links to the left.

All abstracts should be submitted by clicking the links to the left.

All submissions must be completed electronically. No hard copies will be accepted. The system is very user-friendly and information about technical assistance is available. Please read the following instructions carefully before clicking on the links to begin an abstract submission.

Policy on Commercial Support

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Presentations must avoid commercialism and should conform to the Standards on Commercial Support: Use of the GENERIC name of products is allowed in the body of the abstract and in the poster/oral presentations. If mentioned in titles, the GENERIC name of products is to be used. Brand names and company names may be identified only once in an acknowledgement section. Presentations that constitute promotion and advertising will not be accepted including pervasive or inappropriate use of logos. No company product information may be displayed or disseminated in conjunction with the oral or poster presentation. If the cost of a presentation has been underwritten to any extent, a disclosure stating the support and identifying the source will be required at the time of the abstract submission and will be required with the oral or poster presentation (e.g., "The support of [Corporation or Institution] for this project is gratefully acknowledged."). Statements should not be viewed as or considered representative of any formal stance or position taken on any subject, issue, or product by the WOCN or WCET.

Submission Instructions

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Please provide all information requested on the on-line submission form. Noncompliance with the instructions will result in immediate rejection. Please keep in mind the following:

• A title for the presentation that informs the reader of the subject matter.
• Limit the abstract to 300-words, single spaced. Please be sure that your abstract describes the work performed.
• A minimum of three (3) patients is necessary (unless the case is complex or a unique situation and/or a unique technology is used) for all "Case Study" abstract submissions.
• Images or photos will not be accepted at the time of the abstract submission.
• The abstract will be blind reviewed so please make sure that neither author(s) name(s) nor facility affiliations appear in the abstract body.
• References may be submitted. The number of references is restricted to no more than five (5). There is a separate area to provide references.
• Disclosure of all sources of support is mandatory. There is a separate area to disclose support. BRAND NAMES CAN NOT BE INCLUDED IN YOUR ABSTRACT. NO EXCEPTIONS. Please note only the generic term in the body of the abstract.

Once you have submitted the title of your presentation you will automatically receive an email that includes a password-protected hyperlink. If you must interrupt the submission process before finishing it, you can resume at any time by clicking on the hyperlink in that email. For help in submitting an abstract online, e-mail technical support.

The Review Process

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The review process is completed by individuals from the 2010 WOCN/WCET Joint Conference Planning Committee and content/research experts. Abstracts are blind reviewed (meaning that the person who reads and rates an abstract does not know the names of the author(s)). and then accepted or rejected based on an average of several scores.

All abstracts are reviewed for compliance with the above instructions. The Abstract reviewers will use the following criteria to score each abstract

• Research Abstracts

1. Topic: is the topic significant to wounds, ostomy, continence, and/or professional practice?
2. Purpose: is the purpose/objective clearly stated?
3. Methodology: are the methods described and appropriate?
4. Statistics: have appropriate statistical methods been used?
5. Results: are the results presented in sufficient detail to address the research questions or aim?
6. Conclusion: are conclusions supported by data presented in the abstract?
7. Clarity: is the abstract well written? Are ideas clearly communicated?

• Practice Innovation Abstracts

1. Topic: is the topic significant to wounds, ostomy, continence, and/or professional practice?
2. Purpose: is the purpose/objective clearly stated? Is a description included that identifies the need for the practice innovation?
3. Objective: is the objective clearly stated? Is a summary of the purpose and objectives for the practice innovation included?
4. Outcomes: are the outcomes included that relate to the problem and objective(s)? Are the key measures or indicators used to evaluate the outcomes described?
5. Clarity: is the abstract well written? Are ideas clearly communicated?

• Case Study Abstracts

1. Statement of Clinical Problem: is the clinical problem/challenge clearly articulated and relevant to WOC nursing practice? Are relevant clinical data included (age, gender, primary related diagnosis, and relevant co morbidities)?
2. Description of Past Management: is the duration of the clinical problem stated? Are past management approaches and patient response described?
3. Current Clinical Approach: are the management plan and any changes made to it described along with rationale?
4. Patient Outcomes: is the patient response described, including time frame for response, objective and subjective data?
5. Conclusions: are clinical implications identified along with limitations? Has the author limited conclusions to this case only, without generalization to general population?

International Project Abstracts

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Professional Practice International Project

• Topic: Does the abstract clearly describe a project significant to WOC Nursing development in a country or region with few or no WOC nurses?
• Background: Does the abstract describe the background and need for the project?
• Objective: Does the abstract describe the goal(s) of the project?
• Method: Does the abstract describe how the project was completed?
• Outcomes: Does the abstract describe the results obtained?
• Clarity: Are ideas clearly presented?

Clinical Care International Project

• Topic: Does the abstract clearly describe a clinical situation related to WOC care?
• Background: Does the abstract describe the past management of the problem?
• Objective: Does the abstract describe the goal(s) of the project?
• Method: Does the abstract describe how the project was completed?
• Outcomes: Does the abstract describe the results obtained?
• Clarity: Are ideas clearly presented?

Notification of abstract review results will be sent by December 21, 2009. Abstracts accepted for oral presentation will undergo a second review with the top abstracts being presented in either a general or concurrent sessions. Authors of the abstract selected for oral presentation will be notified by December 27, 2009. The remaining accepted abstracts will have the option of poster presentation. International Project abstracts chosen for oral presentation will be notified by December 27, 2009. The remaining International abstracts will have the opportunity for poster presentation.

Accepted abstracts will be published in a supplement to the Journal of Wound, Ostomy and Continence Nursing (JWOCN) and/or the journal of The World Council of Enterostomal Therapists (WCETJ), which will include each abstract, author and author affiliation. The email address of the primary author will also be included. Authors are strongly encouraged to submit their abstract in the form of a manuscript to the JWOCN or the WCETJ for later publication. Information regarding the process for manuscript submission to JWOCN can be found on the WOCN website under the Publications section. Manuscripts intended for the WCET journal are submitted electronically on Cambridgemedia (the publisher’s website.The following link takes users directly to the manuscript system login page), which is on the Cambridge Media website.
Manuscript System Login Page

Oral Presentations:

The top 5 research abstracts will be invited to present their work during a general session at the 2010 WOCN/WCET Joint Conference. Only the primary author will make the presentation unless another author is approved by the 2010 WOCN/WCET Abstract Chair. Time for oral presentations will vary and will be communicated to the presenter well in advance of the date of the presentation.

The top abstracts in case study, practice innovation and research will be invited to present their work during identified sessions at the 2010 WOCN/WCET Joint Conference. The time for these oral presentations will be communicated to the presenter well in advance of the date of the presentation.

Poster Presentations:

Authors of accepted poster abstracts must be present at their poster during the poster session scheduled for Tuesday, June 15, 2010 from 7:00 am to 9:00 am. Handouts are encouraged. No audiovisual equipment will be available. The size of the poster board will be 4' x 8' (1.22 m x 2.44 m). Supplies for mounting posters will be available. Poster guidelines will be sent along with notification as to the location of the poster session and the times for set up in advance of the Conference.

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